30 days
Pilot to test your workshop workflow
Customer communication connected to jobs
ZAR
Local pricing with VAT shown separately
R899/mo
Starting price — in rand, not dollars
The real cost of paper + WhatsApp + Excel
Problems AutoAxxiz solves on day one
Keep everyday workshop tasks connected. Provider-dependent features require setup and validation during your pilot.
Late and non-payment
EFT proof-of-payment fraud is real. AutoAxxiz sends a configured PayFast or SnapScan payment link embedded in the WhatsApp invoice and reconciles automatically — no more fake PoP screenshots.
Quote follow-up black hole
Workshops typically don't know how much open quote value is sitting unanswered. AutoAxxiz shows every open quote on a live dashboard and auto-sends WhatsApp reminders after 24 hours.
Customer disputes damage that was already there
Without photo evidence taken on arrival, you have no proof. AutoAxxiz DVI captures timestamped photos per inspection point the moment the car arrives — PASS, ADVISORY, or FAIL — and sends the report to the customer via WhatsApp before any work starts.
"Is my car ready?" calls
Every unplanned inbound call breaks concentration. Automated WhatsApp status updates at each job-card milestone — Intake → Quoted → In Progress → Ready — eliminate most of them.
Owner's personal WhatsApp overload
Your personal phone becomes the workshop's support inbox. AutoAxxiz provides a shared, multi-user WhatsApp Business inbox with routing — your phone stays yours.
Month-end is a guessing game
You have no idea who owes what until the bookkeeper sends a panicked message on the 28th. AutoAxxiz shows every open invoice, every partial payment, and the total outstanding balance — live, at a glance.
Features
Everything your workshop needs. Nothing it doesn't.
Workshop control centre
See every car, quote and payment from one dashboard.
Owners and office teams get a live view of cars in bay, outstanding quote value, revenue and current workshop work. The dashboard stays close to the daily rhythm of the shop floor.
- ✓Live cars-in-shop and work-in-progress view
- ✓Outstanding quotes surfaced before they go stale
- ✓Today and weekly payment totals at a glance
- ✓Fast access to new job cards from the same screen
Digital vehicle inspections
Photo evidence your customers can't dispute.
Technicians capture photos at each inspection point — brakes, engine, tyres — directly in the browser on any device. The system generates a customer-facing PDF report and feeds directly into the quote builder.
- ✓Photo capture per inspection point on any phone or tablet
- ✓PASS / ADVISORY / FAIL rating per item
- ✓PDF report sent to customer via WhatsApp
- ✓Inspection feeds directly into the quote — no re-keying
Quote → Job card → Invoice workflow
One job. One screen. No re-keying.
Parts, labour, markup and 15% VAT are calculated in the quote. Customer approves via WhatsApp. Job advances automatically. Invoice is generated from the approved quote — no copy-paste, no angry accountant.
- ✓SARS-compliant Tax Invoice PDF (VAT reg., sequential numbering)
- ✓Parts markup engine built in
- ✓Sequential invoice numbering per tenant (INV-2026-XXXXX)
- ✓Zero re-keying from quote to invoice
Job card handover
Job cards carry the work from intake to DVI and collection.
Every vehicle visit keeps the customer, registration, job status, quote and DVI action together. The team can move from job card to inspection without chasing paper or personal chats.
- ✓Status flow from INTAKE through READY and COLLECTED
- ✓Customer, vehicle and mechanic context in one view
- ✓DVI action attached directly to the job card
- ✓Work order and handover actions available from the same screen
Inspection reports
Completed DVI reports turn inspection work into customer trust.
When the inspection is complete, AutoAxxiz summarises the result and separates PASS, ADVISORY and FAIL outcomes so the office can explain the work clearly.
- ✓Completed inspection summary for customer-ready reporting
- ✓Clear PASS, ADVISORY and FAIL totals
- ✓PDF download and email handover actions
- ✓Evidence stays linked to the original job card
How it works
A complete job in three steps
From drop-off to payment, every step is connected. No switching between apps.
Car drops off — job card created
Office manager captures the vehicle reg, customer, and complaint. Job card is created with status INTAKE. Customer receives an automatic WhatsApp: 'Your Toyota Hilux GP 123-456 has been booked in at [Workshop Name]. Job #WS-2026-00142. We'll keep you updated.'
Mechanic inspects — quote sent via WhatsApp
Mechanic opens the job on their Android phone, captures inspection photos, marks items PASS/ADVISORY/FAIL. Foreman reviews, adds parts and labour. System generates a SARS-compliant PDF quote with 15% VAT. Office clicks 'Send quote via WhatsApp' — it lands on the customer's phone with a quick-reply approval button.
Customer approves — invoice sent, job closed
Customer replies 'Yes please' or taps the Approve button. Job advances automatically and the assigned mechanic can be notified. When work is done, the invoice is generated from the approved quote and sent via WhatsApp with a payment link where configured. Provider webhooks can mark the invoice paid.
Pricing
Priced in rand. No exchange-rate surprises.
One fixed ZAR price per location. No per-technician fees. No USD pricing that jumps when the rand weakens.
All plans include a 30-day free pilot and free data migration from paper or Excel.
Starter
1–2 bay shops · solo mechanic
- ✓Unlimited job cards
- ✓Digital vehicle inspection
- ✓Quotes with WhatsApp approval
- ✓SARS-compliant tax invoices
- ✓WhatsApp inbox (1 number)
Workshop
3–10 bays · team of up to 10 users
- ✓Everything in Starter
- ✓Multi-user roles (owner, foreman, office)
- ✓Up to 5 bays on the bay board
- ✓Multiple WhatsApp numbers
- ✓Priority SA-based support
Multi-site
Per location · 2+ branches
- ✓Everything in Workshop
- ✓Unlimited bays and users
- ✓Multi-branch management
- ✓Dedicated account manager
- ✓Custom onboarding
Built for South Africa
Not translated from America.
Every design decision in AutoAxxiz was made with a Gauteng workshop in mind. Not a Silicon Valley startup looking for a new market.
SARS-compliant Tax Invoices
Invoices include separate VAT totals and sequential numbering. Complete your workshop tax details and confirm invoice requirements with your accountant during onboarding.
POPIA-compliant data residency
The production architecture is designed for South African data residency, with tenant-scoped access, POPIA export, and object storage support for inspection media and PDFs.
Web dashboard plus mobile floor workflows
Owners and office teams use the web dashboard. Mechanics can use the mobile app for assigned jobs, clocking, DVI drafts, photo/video evidence and sync recovery.
SA-based support, SA business hours
Support is provided by a human in Johannesburg, Mon–Fri 08:00–17:00 SAST. No call-centre scripts. No ticket systems routing to another timezone. WhatsApp us and someone actually replies.
Security & data protection
Your customer data stays yours.
We take data protection seriously. Your workshop data and customer information are protected at every layer.
Encrypted at rest
Selected sensitive customer fields use AES-256-GCM encryption in the database. Access to deployment encryption keys is required to decrypt those fields.
Secure in transit
All traffic between your browser, the mobile app, and our servers travels over TLS. Your data is never transmitted unencrypted.
POPIA compliance
Owners can export workshop records from Settings. Contact support for deletion requests and a confirmed production hosting and retention summary. We never sell your data.
Strict access control
Each workshop's data is completely isolated. Staff can only see what their role permits — mechanics see only their assigned jobs; owners see everything.
Strong authentication
Strong password requirements apply. Where owner verification is enabled, login codes are sent by email. Successful sign-ins also trigger an email alert.
Audit trail
Key job, quote, invoice and payment actions have an audit trail. Invoice numbers are allocated sequentially per workshop and are not reused.
Questions about our security practices? Email us at security@autoaxxiz.co.za or read our Privacy Policy.
Ready to run your workshop from one screen?
Start your free 30-day pilot. Free data migration from paper or Excel. No credit card required.
Questions? WhatsApp us or call our Johannesburg office.